“We can now monitor suppliers much better and see how they deliver”

Manon den Hollander – Operational Manager of Beauty Plaza
Header Beauty Plaza EN

The growth opportunities of e-commerce businesses are endless with a potential global reach. However, the growth also presents new challenges. Are the business processes scalable? Is the business structure suitable for growth? And which purchasing strategy is used to meet customer demand continued? Read the story of Beauty Plaza. They use automation to carry out all business operations ‘in house’ and data-driven purchasing to serve the entire European market.

Beauty Plaza is your shop for beauty

When Beauty Plaza started their activities in 2011 under the name HBB24 the online shop was the smallest business unit of the chain, which also consists of a number of physical stores. Manon den Hollander, now operational manager, was wearing several hats when she started with the business. “Because the webshop had only just started, as a customer service employee I was also a purchaser, marketeer and logistics employee.”

Over the last ten years, Beauty Plaza has grown into an international name with German, French and English websites. The company’s reach is greater than ever, with customer orders shipped to 25 European countries. The purchasing, logistics process and customer service departments are still located in Sluis, the Netherlands. Manon proudly states: “All business operations are still carried out completely in-house.”

Spiru team

Growth comes with challenges

The story of Beauty Plaza shows how fast – and sometimes turbulently – e-commerce businesses can grow. Manon sums it up quickly: “We have had a move, have gone international with the website and in the meantime have set up several new departments.”

To ensure that Beauty Plaza could continue to grow, it was important to make the company structure and business processes scalable. The purchasing process was of crucial importance and one of the biggest challenges. As Manon explains: “We were using a min/max stock strategy and that often led to too much stock of products that were sold infrequently.” Beauty Plaza had also to deal with too much obsolete stock in their warehouse.

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Automation allows Beauty Plaza to grow further

With the growth of the online shop and their brand awareness, automation was added to their purchasing and order processes. Beauty Plaza already worked with Picqer WMS System and added a collaboration with Optiply in June 2020. As both systems can be directly integrated with each other, the onboarding process went very smoothly.

3 things
Beauty Plaza

abandoned

  1. Small orders on a weekly basis
  2. Underperforming and obsolete stock
  3. Manual updates after a promotion period
It was immediately clear to the purchasers of Beauty Plaza that their purchasing process and stock management could benefit enormously from a data-driven purchasing tool. This led to a more structured purchasing process and better insight in the performance of products. While the purchasing team used to place small replenishment orders, with Optiply’s purchasing advice based on real-time data, the purchasing strategy became more focused.

The stock is more balanced

Manon sees a big step forward. “The biggest gain for Beauty Plaza is that the stock now consists entirely of products that actually sell.” There is also more insight into the performance of products and the stock can be categorised via Optiply. Automation has ensured that the purchasing process is optimised and better purchasing decisions are made. The stock is balanced, which has led to less obsolete stock.

Stock level dropped

Since May 2021, Beauty Plaza brought their total stock level down by 30%.

The increase in category A shows that they hold more stock of the products with the most impact on their gross margin.

Equally they hold less products in the categories B and C. This shows that their stock levels are more balanced.

Stock difference BeautyPlaza

Reduce inventory holding costs, and boost cash flow. Discover what Optiply can do for your e-commerce business.

A new purchasing focus

The purchasing process is less time consuming and small purchases are no longer made on a weekly basis. Optiply’s purchasing advice ensures that orders with a larger volume are now placed every two weeks. This new strategy means that cost savings can be made with lower delivery costs and more bulk order discounts and the purchasers can focus on the more strategic and tactical parts of their work. Those are the areas where human influence is decisive – such as contact with suppliers and/or adding new brands to the ever-growing range , which now consist of more than 550 quality brands.

3 reasons
Beauty Plaza

loves Optiply

  1. Automation made their purchasing process less time consuming
  2. Direct integration with their WMS system Picqer
  3. Easier to control stock in case of promotions
Beauty Plaza has also gained more visibility into the performance and delivery reliability of their suppliers through automation. Manon clarifies: “We can now see much better how a supplier performs and/or whether something has been delivered that was not ordered. It is easier to monitor suppliers.”

Automation made sure that purchasers could free up time to keep strategic discussions with suppliers going. anon’s work is intertwined with this: ”I mainly function as a contact person and support the Beauty Plaza Group with purchasing details and a growing amount of export. In addition, suppliers also contact me if they have questions about the webshop or other affiliates in the group.” Manon indicates that her role within the company is no longer the same. The growth that Beauty is experiencing has led to new opportunities and personal development. “I think it is wonderful to see how far we have come. I enjoy the various activities and the steps we are still taking with Beauty Plaza.”

“Now you can see much better how a supplier delivers and/or whether something has been delivered that we did not order. This way suppliers are easier to monitor”

Manon den Hollander

Operational Manager, Beauty Plaza

Promotions

Purchasing decisions can be adjusted accordingly to a promotion period. When the promotion ends, there are no manual adjustments needed.

Promoties visual Beauty Plaza

Lost Sales

It is reassuring to know that you can always meet customer demand.

Nee-verkopen visual Beauty Plaza

What Optiply can do for your business?

What our customers typically achieve

80% Less Stockouts

Never miss out on a sale by ensuring you stock the right products.

26% Less Stock

Avoid that cash gets tied up in excess stock and reduce high stock holding costs.

Time Savings

Automation can speed up your purchasing process by 80%, allowing you to focus only on the exceptions.

Discover how much your business can save.

Ready to take your business to the next level? 🚀